PROJECT-WIDE
Training Liaison Group –Training Coordinator Jo Ann Porter provided a preliminary timeline, and the group discussed the distinct training audiences at the institutions. Training is anticipated to cover:
- Orientation, Navigation, Terminology (all employees)
- Employee Self Service (all employees)
- Manager Self Service (employees with managerial responsibility for others)
- Human Capital Management and Finance functional area training
Campuses with dedicated training resources agreed to collaborate on development of training materials, including job aids, electronic training and quick reference guides.
Because of Workday’s easy-to-use, intuitive nature and look and feel, the company advocates “just-in-time” training. Workday has found that employees who participate in targeted, strategically timed training and then quickly and consistently apply those skills within the Workday environment are most successful at mastering it. For those reasons, the company doesn’t recommend a protracted training schedule.
The group’s next steps include the institutions verifying that their faculty and staff have access to their campuses’ Learning Management Systems (Canvas or Blackboard for every institution except DRI) and assessing how many employees will need various types of training. In the meantime, NSHE will explore and establish the technology standards that will be used for delivering electronic training materials.
Members of our Training Liaison Group include:
- CSN: Lata Koneru and Anat Marinsky
- DRI: Bill Dipple
- GBC: Sonja Sibert and Lora McCarty
- NSC: Kat Mulvey
- TMCC: Tommie Guy
- UNLV: Mike Wilde and Jackie Hess
- UNR: Tim McFarling
- WNC: Tommie Guy
Procurement Communications – The Project’s Training and Communications functions hosted a meeting with procurement officials from NSHE’s three procurement centers (located at CSN, UNLV and UNR) last week to discuss creation of a communications program to inform the system’s 13,000 vendors that Workday is coming and how it will affect how we interact with our vendors. The group established the goals of the effort (to clean up and update existing vendor contact data, and then use it to notify vendors of changes in how we interact with vendors that will come with our Workday go live) and the most effective ways of communicating with this important group.
HCM
The Benefits staff at Business Center North and Business Center South last week validated data we received from System Computing Services and our vendors. We were able to confirm that the logic we created responsible for identifying and compiling the correct data was accurate. All resulting files were provided to project consultant Sierra-Cedar, Inc. Thursday. Files for other insurance benefits (accidental death and dismemberment, and critical illness) also were provided to SCI this week.
BCN, BCS and providers of our employee term-life insurance and short-term disability insurance were able to validate our data. One file has been provided to SCI, and we’re completing work on the second file now.
We also resolved issues with logic governing data related to benefits provided to our Medical Residents, and are expecting new files. BCN Benefits will then validate that data before providing it to SCI.
Medical and dental insurance products provided through the Public Benefit Employees Program will not be loaded until after our October 2016 Workday “go live.”
HCM and Payroll team members met with Training Coordinator Jo Ann Porter and SCI consultants about development of test scenarios and test scripts.
Highlights of last week’s Working Sessions included:
- HCM Core – Continued to work with Programming staff to verify logic and programs for data validation.
- Payroll – Working Sessions focused on validating data files and reviewing test scenarios with SCI.
FINANCE
A joint meeting between the Payroll and Finance teams last week tackled consolidating nine accounts (System Office and the eight institutions) that receive funds from employees’ checks for deductions such as taxes and insurance premiums. Such a consolidation would allow Payroll to create one, instead of nine separate disbursement entries when the money is sent to insurance and retiree plan vendors, the U.S. Treasury and any other entities that receive proceeds from employee payroll deductions.
Working sessions last week in Las Vegas focused on:
- Finance – Worked on the Financial Data Models submitted by TMCC, GBC, DRI, WNC, and System Administration.
- Grants – Working sessions continued last week in Las Vegas. The group analyzed data sources for Grants and Awards and planned how it will be converted into Workday.
- Financial Accounting – Work included the Financial Data Management mapping exercise (with input from the campuses expected by Nov. 9), prototyping fringe benefit pool approaches, and account posting rules.
- Procurement – Worked on matching rules and exceptions, contingent workers and conversion of supplier records.
UPCOMING EVENTS
Oct. 26-29, 2015, Working Groups, SCS North (Reno):
- HCM: Time Tracking, Absence Management
- Finance: Projects, Banking, Assets, Customer Accounts, Grants/Effort Reporting, Endowments