Workday Terminology

Workday introduces new words into the work place. For a list of legacy system terms that have new names in Workday, please visit We Call It/Workday Calls It. If you have suggested additions to this list, please email them to

Commonly Used Workday Terms

A handful of the most used Workday terms you might encounter. For a complete list of useful Workday, navigation, and functional area terms, please scroll down.
WorktagKeywords that you can assign to transactions and supporting data to make their business purposes clear and establish common relationships through classification. You can find information more easily, filter searches down to focused results, and analyze information in aggregated and summarized reporting by business dimension.CROSS
Wet SignatureA signature on the hard copy of a document indicating the signer's intent to agree or to approve its content.CROSS
Foundation Data Model (FDM)Process and policy that will allow NSHE and its member institutions to consolidate their financial information within Workday, maintain compliance with accounting rules and laws, and produce detailed financial reports. The FDM includes but is not limited to what today is commonly referred to as the "Chart of Accounts." It also includes data elements - or what Workday calls "worktags" - attached to financial transactions when they're entered or generated.CROSS
Business ProcessA sequence of one or more tasks that accomplishes a desired business objective (e.g., hiring an employee, paying an invoice). CROSS
Cancel (business process)An action you can take on a business process. This stops the workflow in progress and reverses any changes made to Workday data. It is also a securable action in a business process security policy. You may need further approvals to cancel a business process.CROSS
Correct (business process)An action you can take on a business process. Correcting a business process changes a specification or data in the workflow while in progress. It is also a securable action in a business process security policy.CROSS
Data SourceA particular set of business object instances for reporting purposes. A data source is similar to a database view, except it is more flexible in two key areas. First, a database view always returns a flattened out tabular data structure, whereas a data source can return hierarchical data structures. Second, a database view requires that technical staff manually join related tables together, while a data source automatically allows reportable access to all business objects related to those in the data source.CROSS
Delegation (business process)The ability of an employee to assign steps of a business process to another person to complete on their behalf; for example, managers may delegate certain tasks to their administrative assistants. Delegation may be temporary and not all steps may be delegated. Requesting a delegation change is a business process that may require approvals and may or may not be included in your organization's configuration.CROSS
Deny (business process)An action you can take on a step within a business process. Now, the business process can no longer proceed to the next step. In some cases, the entire business process may be terminated, and all Workday data restored to its state before the business process started. The ability to deny a business process may depend on your system permissions.CROSS
Employee Self Service (ESS)Functionality within Workday that allows employees to access and manage their personal HR, benefits and payroll records.CROSS
Go LiveThe date on which we'll "turn off" our legacy systems across NSHE and our institutions and "turn on" Workday. For NSHE, Go Live is October 2017.CROSS
InitiatorThe user that initiates the business process instance.CROSS
(Data) IntegrationsProcess that connects the different, often dissimilar data from our assorted legacy systems, so that the data in each one becomes part of our new Workday system.CROSS
Legacy System/Legacy DataThe systems NSHE institutions have used up until Workday, and the data stored in them. After the conversion and validation processes, this data is migrated into our Workday configuration.CROSS
OrganizationGrouping used to organize people, resources, workers and other organizations. Organizations can be defined for application uses like defining departmental hierarchies, project teams, etc. They can also be used to define cost centers and geographic or regional reporting structures. Types of organizations include Supervisory Organizations and cost centers.CROSS
Rescind (business process)An action you can take on a business process to completely reverse all changes made to Workday data in a completed business process. A task must be "Successfully Completed" to perform this action.CROSS
RolesA group of people with specific responsibilities and permissions. When a business process runs, the role for each step includes all of the workers in that role in the business process target organization.CROSS
Security GroupA collection of users, or a collection of objects that are related to users. Allowing a security group access to a securable item in a security policy grants access to the users associated with the security group.CROSS
TaskAn action you must take in a business process, unless you reassign or delegate the task. Ex. Notifications or Inbox alerts are triggered by steps in a business process.CROSS
Test ScenariosPre-defined scripts designed by our Project Team used during the testing process to thoroughly test our data validation, conversions, integrations, Business Processes and Workday configuration. Results will generate feedback on what is working well as designed and what we need to adjust.CROSS
(Data) ValidationThe process our campuses and iNtegrate 2 Project Team completed to clean up and correct our legacy data, to ensure it will function properly and efficiently within our newly configured Workday system.CROSS
View (business process)A feature within a business process enabling you to see its status and report on it. This is a securable item in a business process security policy.CROSS
WorkletA compact app displayed as an icon on an employee's Workday Home page. Worklets provide easy access to tasks and information employees use on a regular basis. Workday's pre-configured worklets also now include views, actions and analytics, and customizable menus and announcements. Some popular worklets include "Pay," "Personal Information," "Benefits," and "Time Off."CROSS
WorktagKeywords assigned to transactions and supporting data to make their business purposes clear and establish common relationships through classification. You can find information easier, filter searches down to focused results, and analyze information in aggregated and summarized reporting by business dimension.CROSS
DesigneesEmployees from across NSHE and its institutions who are expert business, human resources and IT professionals with the highest level of proficiency and knowledge in their functional areas. They also have knowledge of industry best practices. Designees are playing critical roles in designing and testing the iNtegrate 2 implementation of Workday.CROSS
TenantA self-contained instance of Workday.CROSS
Grants ManagementIn Workday, a full lifecycle contract management application built on a cost accounting and billing engine. It provides you with the grant management tools to process your award business, along with non-programmatic activities after a grant is awarded.FIN
Supervisory OrganizationGrouping of employees into a management hierarchy required within Workday HCM. It provides structure for how employees are hired and organized. Departments may have multiple supervisory organizations (one per unique manager). All employees must belong to a supervisory organization and each supervisory organization must have a manager. The manager does not belong to the same supervisory organization that they manage, but instead generally belongs to the Supervisory Organization directly superior to the one s/he manages.HCM
Human Capital Management (HCM)Workday's HCM application unifies Human Resources, Benefits, Talent Management, Recruiting, Payroll, and Time Tracking into one system-of-record. These practices provide specific competencies and are implemented in three categories: workforce acquisition, workforce management and workforce optimizationHCM

Complete List of Workday Terms

Basic Navigation
Time Tracking
Student Recruiting
Cross Apps